Ready to start planning your itinerary? Take a look at the Onsite Guide.
2019 ONSITE GUIDE
Registration for the 2019 Annual Meeting is now closed.
|Full Meeting Rate
||Early Bird Rate
by July 9
|Preregistration Rate by July 26
|Staff of Partner Level Members
|Full-time Student Member
| Student Volunteer
Part-time students who are
employed full-time do not qualify
for the student rate.
||Early Bird Rate
by July 9
|Preregistration Rate by July 26
|One Day: Member
|One Day: Non-Member
Registration Policies & Information
Early Bird Registration–Tuesday July 9, 2019
Preregistration Deadline–Friday July 26, 2019
If you are unable to register by mail before the preregistration deadline (Friday, July 26) plan to register on-site in Philadelphia. Registrations received by the AASLH office after July 26 will be taken to the meeting and treated as on-site registrations.
One-Day Tickets and On-Site Registrations
One-day registrations received by the AASLH office after July 26 will be taken to the meeting and treated as on-site registrations. One-day tickets are valid only for the day of issue for program sessions, general sessions, coffee breaks, and admission to the exhibit hall. On-site registrations will be available.
Any full-time student who is a member of AASLH may volunteer to work eight hours during the Annual Meeting in exchange for a complimentary full meeting registration. Each volunteer will be assigned to work two, four-hour shifts during the meeting. For more information on student volunteer opportunities, please contact Natalie Flammia at [email protected]
Special Events, Workshops, and Laboratories
Tickets are available in advance and require preregistration. AASLH reserves the right to cancel workshops, labs, and special events if minimum numbers are not met. Refunds will be made after the meeting for any canceled event.
Attendees will receive a program update at the registration desk with any program or activity changes. The update will also list meeting room locations for all sessions and activities. In addition, AASLH will be offering a free conference app to keep attendees informed of any updates or changes. AASLH reserves the right to make changes in programming as necessary.
AASLH is committed to providing access to all individuals attending the Annual Meeting. Please mark the appropriate box on the registration form if you have special needs that require our consideration. Send your request to AASLH no later than July 26 so that we have adequate time to prepare for your accommodations.
All cancellations must be in writing. Cancellations postmarked on or before July 26 will be subject to a $55 processing charge on the canceled registration fee and a 50% cancellation fee on all special events, including workshops. No refunds for registration, workshops, and special events will be made after July 26. AASLH is not responsible for cancellations that were mailed, emailed, or faxed but never received. If you do not receive confirmation from AASLH within three weeks, please contact the AASLH office at 615- 320-3203 or [email protected].
Location & Headquarters Hotel
Philadelphia 201 Hotel
201 North 17th Street
Philadelphia, PA 19103
See a map
PLEASE NOTE: If you would like to make a hotel reservation that includes Friday night, please e-mail Christopher Perez at [email protected] and he can assist you with making a reservation for your full stay at the Philadelphia 201 hotel.
Room Rate: $169 per night plus tax
Cut-off Date for Reservations: August 5, 2019
Click HERE to book the group rate.
If you need further assistance, call 1-866-716-8134 and request American Association for State and Local History group rate.
The Philadelphia International Airport (PHL) is located about eight miles from downtown. Cab fare is approximately $25 to the downtown area. Regional rail, ride share services, and Super Shuttle also provide transportation from the airport to downtown. Transportation options from the Philadelphia airport to downtown are available at phl.org.
Philadelphia offers SEPTA and PHLASH as inexpensive options for exploring the downtown area. Visit Discover Philadelphia for more information.
For guests of the hotel, valet parking is offered at a daily rate of $42. For everyone else, there is the Gateway Parking Garage one block over at Spring and N 16th street. Its rates depend on the day of the week, length of time, etc. There is also metered street parking throughout the area as well.
Waiver and Photo Release
By submitting a registration for the AASLH Annual Meeting, you agree to the following:
- AASLH is committed to provided a safe, productive, and welcoming environment for all meeting participants and AASLH staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, AASLH staff, service providers, and others are expected to abide by the Meeting Safety & Responsibility Policy. You can read the full policy below.
- You authorize AASLH to use, reproduce, and/or publish photographs and/or video that may pertain to you — including you image, likeness, and/or voice without compensation. AASLH may use this material in various publications, recruitment materials, or for other related endeavors in print and online, including the AASLH website and email correspondence.
- You agree that you are not aware of health or medical conditions preventing your safe participation in the activities for which you register, and release and discharge AASLH, their respective affiliates, and subsidiaries, as well as any event sponsor, jointly and severally, from any and all liability, damages, costs (including attorney fees), actions, or causes of action related to or arising from or out of your participation in or preparation of any of the events for which your register.
Meeting Safety & Responsibility Policy
AASLH is committed to providing a safe, productive, and welcoming environment for all meeting participants and AASLH staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, AASLH staff, service providers, and others are expected to abide by this Meeting Safety & Responsibility Policy. This Policy applies to all AASLH meeting-related events, including those sponsored by organizations other than AASLH but held in conjunction with AASLH events, in public or private facilities.
AASLH has zero-tolerance for any form of discrimination or harassment in any form, including but not limited to sexual harassment by participants or our staff at our meetings.
Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, AASLH staff member, service provider, or other meeting guests.
Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, AASLH staff member, service provider, or other meeting guest or disruption of presentations at sessions, in the exhibit hall, or at other events organized by AASLH at the meeting venue, hotels, or other AASLH-contracted facilities will not be tolerated.
If you experience harassment or hear of any incidents of unacceptable behavior, AASLH asks that you inform either John Dichtl, CEO, [email protected] or 615-320-3203 or Bethany Hawkins, Chief of Operations, [email protected] or 615-320-3203 so that we can take the appropriate action. You can also request assistance at the AASLH registration desk or email [email protected].
AASLH reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and AASLH reserves the right to prohibit attendance at any future meeting.
At most AASLH networking events, both alcoholic and non-alcoholic beverages are served. AASLH expects participants at our events to drink responsibly. AASLH and meeting host event staff have the right to deny service to participants for any reason and may require a participant to leave the event.
Personal Safety and Security
AASLH works diligently to provide a safe and secure environment at its meetings and events by working with venue staff to make sure meeting participants are safe. We ask that all attendees report any questionable or concerning activity to AASLH staff so that they can take immediate action. No concern is too small, if you see something, say something.
- Always be aware of your surroundings.
- Use the buddy system when walking to and from the event venue, networking event locations during early or late hours.
- Don’t wear your meeting badge on the street. Take it off as soon as you leave the building/venue.
- Don’t leave personal property unattended anywhere, anytime.
If it is an emergency or if you need immediate assistance, you should ask any AASLH staff member or the on-site security personnel to help you.
Based on guidelines from the American Society of Society Executives, https://annual.asaecenter.org/meetingsafety.cfm.
Frequently Asked Questions
Below is a collection of questions asked often as the Annual Meeting approaches. Registration for the 2019 Annual Meeting is now open.
How do I register? There are two ways to register:
- Fax or mail the registration form
I am a staff member of an Institutional Member, what do I need? You need your Institution’s membership number to receive membership rates.
I need to register someone other than myself for the Annual Meeting. Can I use my username and password to register them? No. Each attendee will need to register themselves with a unique username and password.
I forgot my username and password to register. Visit aaslh.org, click Membership Center in the upper right corner, and click to reset your password.
I need a receipt. Send an email to [email protected] to request a receipt.
How much should I budget for the Annual Meeting? The following ranges should help you prepare your budget. Your final fees will depend on your travel expenses, how many ticketed events you attend, and how many days you attend.
- Registration fees: Vary. Full conference registration member rates begin at $250
- Event fees: $50 and up
- Hotel fees: Between $129-$179
- Travel fees: vary depending on your location
Refunds on evening events and tours. Email your cancellation to [email protected] with your name, the event, and reason for cancellation. A refund may be issued if applicable. Please refer to the cancellation policy in the program guide.
Can I purchase event tickets or any other paid events onsite? Yes, if tickets are still available you can purchase onsite for any event or tour. It’s always best to purchase your ticket(s) in advance.
I am a one-day speaker and I plan to attend only on the day that I am speaking. Do I need to fill out a registration form and pay registration fees? Yes, everyone who attends the conference needs to fill out a registration form and pay for their registration.
Who is considered a “guest” on the registration form? Anyone who accompanies you to the Annual Meeting that is not going to attend any sessions or workshops. A “guest” may attend the tours and evening events and will need a name badge for that purpose. Please be sure that you list the name of your guest(s) in the “Guest’s name” field on your registration form.
Will I be included in the Attendee directory that is sent out to all attendees prior to the annual meeting? Yes, all attendees will be included in this directory as long as your registration is received 3 weeks before the Annual Meeting. However, if you check the box “Please exclude me from the attendee directory ” on the registration form, you will not be included in the directory.
I have a “complimentary” registration because I am an exhibitor, a host site, or a volunteer. Can I register on your website? Exhibitors may register online with the promo code provided to them. Host sites and volunteers need to mail or fax a completed registration form to us.
We received coupon(s) from AASLH, can I register on your website and use them? No, you will need to mail or fax a completed registration form to us and include a copy of the coupon(s). If you are provided with a promo code, you may use that to register online.
Annual Meeting Scholarships
There are several opportunities for scholarships to attend the AASLH Annual Meeting.
AASLH Small Museums Scholarship
The AASLH Small Museums Community offers scholarships for individuals to attend the AASLH Annual Meeting. These scholarships are available to a full or part-time paid or volunteer employee of a small museum (annual budget of up to $250,000). The scholarships cover the cost of the conference registration and the Small Museums Luncheon, with any remaining funds to offset travel and/or lodging expenses. The scholarships are open to AASLH individual members or people working for institutional members and is a benefit of membership. Deadline is June 5.
AASLH Douglas Evelyn Scholarship for Diversity
The Evelyn Scholarship is named in honor of Douglas Evelyn, AASLH president from 1992-1994, and recognizes Evelyn’s strong support of AASLH’s professional development mission. A primary objective of the Douglas Evelyn Scholarship is to increase culturally diverse participation at the AASLH Annual Meeting and in all of the association’s programs. The scholarship includes annual meeting registration fee, a one-year individual membership in AASLH, and $700 toward travel and hotel expenses. To apply, submit your application by June 14, 2019. Email questions to: Bethany Hawkins, [email protected].
It’s not a scholarship, but full-time students can receive free registration to the AASLH Annual Meeting in exchange for working two four-hour shifts during the meeting. Volunteer opportunities include monitoring sessions, distributing session evaluations, assisting with transportation to evening events, and more. Contact Natalie Flammia for more information.
Sponsor, exhibit, and advertise at the 2019 Annual Meeting.
Connect with the AASLH audience before, during, and after the Annual Meeting. Check out the 2019 Annual Meeting Marketing Kit for a full list of opportunities and contact AASLH Marketing Manager Darah Fogarty ([email protected]) with questions.
Ready to get involved? Submit the order form to Darah Fogarty.
2019 ANNUAL MEETING MARKETING KITORDER FORM
What Are We Waiting For?
In this time of political, social, and cultural turmoil, history institutions stand poised to connect with their communities and audiences like never before. Rancorous debates over issues like racial violence, immigration, global climate change, mass incarceration, and others divide our communities and the nation. These flashpoint issues also reveal opportunities for the history community to provide context and information to help make sense of modern challenges. History institutions can serve as a refuge from the rapid swirl of the news cycle and offer the restoration, contemplation, and community sought by a tired and disconnected citizenry.
Even as a need for the history community to take action becomes increasingly apparent, many of us remain hesitant to enter the fray. Some are aware that there are no quick solutions and that real connections take time. Others are afraid to weigh in on politically divisive issues or simply uncertain how, when, or if to make the jump. As history practitioners and history organizations encounter increasingly pressing and even dire challenges in our communities and within the field, the question remains:
What are we waiting for?
This question serves as our theme for the American Association for State and Local History (AASLH) 2019 Annual Meeting in Philadelphia. Depending on the work at hand, our response to the question will vary. It might serve as a call to action, a challenge to embrace difficult work now. It might also serve as a cautious whisper, a reminder to slow down and get it right. Although different issues warrant different responses, consideration of the question is essential in light of the challenges our field, communities, nation, and planet are facing.
In the spirit of this theme, the Program Committee seeks proposals that:
- Engage intentionality around advancing or pausing initiatives.
- Inspire movement for “stuck” colleagues.
- Empower AASLH Annual Meeting attendees to address the pressing issues of our time successfully.
- Provide understanding and tools for “slow growth” in areas where the weight of the issue requires foundational preparation.
- Encompass a variety of formats that engage Annual Meeting attendees in fun, inspiring, serious, intellectual learning.